Inventory - Expense GLAs
Expense GLAs
This tab is of particular importance to the User organization's financial team in that it allows Users to set GLAs for new Equipment and edit those of existing Equipment.
Equipment Expense GLA Tab
To set a Default GLA for Equipment, click the Search Icon in the 'Set Default GLA' field (see above) and select a GLA from the list. This field will add the selected GLA at 100% and will replace any 'Default' type existing GLAs in the grid above.
Managing GLA Entries
Users can also specify GLAs by clicking 
located on the 'Expense GLAs' tab. This will open the new 'Add New Expense GLA' form which has been simplified to a data entry table.
Add New Expense GLAs Form example
From this new form, the User can set a single GLA or Multiple GLAs quickly and without having to re-open the form multiple times unlike in previous versions. There are three fields that can be edited on the table whether the User is Adding a Single GLA or Multiple GLAs.
Expense Type - This drop down allows the User to select the Expense Type of the GLA.
Expense Type dropdown field example
GLA - This picker allows the User to select the GLA to associate with the Expense Type.
GLA picker field example
Percent - The number selector allows the User to specify the percent of the Expense Type to apply to the GLA.
Percent field example
The first row of the table is added to the 'Add New Expense GLA' form by default. The User only needs to select the 'Expense Type', 'GLA', and 'Percent' and click
.
Single GLA
Multiple GLAs
To add multiple GLAs on the 'Add New Expense GLA' form the User can follow these steps:
Click
.This will add a row to the table.
Repeat to add as many rows as are required.
When adding multiple GLAs, the percentages of a given 'Expense Type' must equal 100% as in the following example:
GLA percentage sum example of add to 100
If the Percentages are not enough to equal 100%, or exceed 100% the User will receive a notice as in the following example:
GLA percentage sum example of add to over 100
Once the User has added all the desired GLAs, the form can be saved by clicking
.
The GLAs will have been added to grid on the 'Expense GLA' tab.
To delete a single GLA record the User must follow these steps:
From the 'Add New Expense GLA' form chose the row to delete.
In this example the 'Equipment' Expense Type is being deleted.
Manage GLA example
Right-click the 'Equipment' row. This will open the table context menu.
Delete a GLA from selection example
Click the 'Delete Row' menu option.
The row will have been deleted.
Click
.
The grid will update and the GLA will have been removed.
Changing GLAs
When a GLA is changed for a different one, the User is prompted to select when that change should apply. Selecting "Effective Today" will apply the change immediately, while selecting "Date to Last Billed" will begin as of the date of the last Bill Run. An example of the prompt is displayed below.
Effective Date dialogue example